Privacy Policy

What We Do

Hexcelerate provides AI-powered interview infrastructure, and profile building services. By using our platform, you agree to this Privacy Policy.

What Information Do We Collect?

Information You Provide to Us:

• Account Information. To create a profile, we require you to provide a LinkedIn URL or resume to get your name, email, LinkedIn profile URL.
• Resume and LinkedIn Information. When you provide your LinkedIn URL or resume, we collect your profile information including work history, education, skills, projects, certificates and professional photos.
• Audio/Video Interview Recordings. We may collect and store recordings of your interviews, which may include your voice, image, and shared information. These are used to analyze your responses, provide feedback, improve our services, and train models for automated coaching.

Information We Collect Automatically:

• Usage Data. We may automatically collect information about how you use the Services, including content interactions, features used, actions taken, device and browser details, location, access times, IP address, and similar data.
• Device information. Includes name of the device, operating system, and browser you are using. Information collected may depend on the type of device you use and its settings.

Information We Collect From Third Parties:

• Third-Party Authentication. If you sign up or login to our Services using one of our sign-on providers (e.g., Google, Firebase, etc.), we collect authentication information provided to us by the provider to allow you to log in.

How We Use Your Information

Core Services:

• Provide AI interview training infrastructure and feedback
• Build and optimize resumes and LinkedIn profiles
• Connect you with employers

AI Model Training:

We use anonymized interview recordings and data to train and improve our AI models. Personal identifiers are removed before use in training.

Video/Audio Analysis:

Your interview recordings are analyzed for:

• Speech patterns and communication skills
• Performance feedback and improvement suggestions
• Sharing with potential employers

How We Share Your Information

• With Employers: When you opt-in, we share:
  • Resume and LinkedIn profile information
  • Interview performance data and recordings
  • Career preferences and availability
• With Educational Partners: If you're accessing through a university, we may share progress data with your career services office.
• Service Providers: We work with trusted partners for:
  • AI and speech processing services
  • Cloud storage and security
  • Payment processing
• Legal Requirements: We may disclose information when required by law or to protect our platform and users.

Your Data Rights

You can:

• Access and download your information
• Correct or update your profile
• Delete your account and data

Contact us at ldroxas@hawaii.edu to exercise these rights.

Data Security & Retention

Security:

We encrypt your data and use industry-standard security measures.

Retention:

• Active accounts: Data retained while account is active
• Deleted accounts: Personal data deleted within 90 days
• AI training: Anonymized data may be retained for model improvement
• Interview recordings: Stored during account lifetime, may be retained anonymously for training

Educational Users (FERPA Compliance)

For university partnerships:

• We comply with student privacy laws (FERPA)
• Universities control what student data is shared
• Data sharing requires proper institutional consent

Important Notes

• Biometric Data: Your video/audio recordings may contain biometric information, which we process for interview analysis and employer sharing.
• Required Data: You must provide an email to use our platform - this information may be shared with employers as part of our job matching service.

Updates

We may update this policy and will notify you of material changes via email or platform notice.

Contact Us

Questions about privacy? Contact us at:

Email: ldroxas@hawaii.edu

By using Hexcelerate, you acknowledge that your data will be used as described above, including sharing with employers and using recordings for AI training purposes.